Last Updated: 8/10/2026

Note: HydroPoint previously used Cognito Forms for Wet Check documentation. Wet Check Surveys are now completed in SiteManager. Contractors should use SiteManager unless otherwise directed by the HydroPoint Project Manager.

1. Project Overview and Objectives

The objective of this project is to perform a Wet Check Survey of the irrigation system to identify, document, and report irrigation issues.

The information collected in SiteManager will enable HydroPoint to provide the Customer with a complete and comprehensive list of required and recommended repairs.

2. Scope of Work

2.1 Station Inspection Report (Wet Check) Completion

The CONTRACTOR shall complete a Wet Check Survey using HydroPoint’s SiteManager Wet Check Survey.

The Wet Check Survey shall be accessed via mobile device at:
https://sitemanager.hydropoint.net/

Navigate to the applicable Account, Site, and Wet Check Survey. 

• Select New Survey, 
  • then select System Inspection as Survey Type 

The CONTRACTOR shall:

• Pressurize the irrigation system as required to operate stations.

• Perform a system-wide inspection, operating the irrigation system station-by-station.

• Observe and document station performance, coverage, and visible deficiencies.

• Record all findings directly in the applicable Wet Check Survey within SiteManager.

• Photograph all identified deficiencies and upload photos within the Survey.

• Complete all required fields prior to submission.

• Submit the completed Wet Check Survey immediately upon completion of the wet check.

2.2 Controller Programming and Setup

The CONTRACTOR shall verify controller functionality and program the controller according to HydroPoint standards.

2.2.1 Confirm Controller Connectivity

The CONTRACTOR shall confirm the controller is activated and communicating online.

Programming should be completed using the WeatherTRAK Mobile App whenever possible. Programming may also be performed via the controller interface if required. Reference documentation may be found in the WeatherTRAK Controller User Guide.

2.2.2 Controller Setup Requirements

Using the WeatherTRAK Mobile App, the CONTRACTOR shall complete the following:

• Complete initial controller setup, including:

  • Date and time

  • Time zone

  • Maximum active stations

  • Master valve configuration (if applicable)

• Configure irrigation schedules including:

  • Water day patterns

  • Start times

  • Water windows

• Program the WeatherTRAK controller in Automated Mode by:

  • Setting each station to AUTO

  • Entering station details from Program Worksheets, including:

    • Sprinkler type

    • Soil type

    • Plant type

    • Sun exposure

    • Slope

    • Precipitation rate (adjustable)

    • Root depth (adjustable)

• Name all stations using location-based descriptions, incorporating building names, street names, and/or directional coordinates as applicable.

2.3 Asset Mapping and Geolocation Pin Placement

The CONTRACTOR shall place applicable asset and station location pins in SiteManager.

• Controller

• Rain Sensor

• Backflow

• Master Valve

• Flow Sensor (FS/MV where applicable)

The CONTRACTOR shall also place geolocation station pins for each irrigation station location.

2.3.1 Station Location Pin Placement Process

To place station location pins, the CONTRACTOR shall:

1. Log in to SiteManager.
2. Navigate to the applicable Account and Site.
3. Select or create a New Asset
4. Select Station Location as the new asset type.
5. Place the Station Location pin at the correct location on the site map.
6. Confirm the Station Location is associated with the correct controller and station number.
7. Add photos if required.
8. Save the asset and repeat for each station.

New asset mapping video:
Knowledgebase - Adding a New Asset

3. System Testing Requirements

Upon completion of controller programming and station setup, the CONTRACTOR shall test system operation to confirm proper performance.

The CONTRACTOR shall:

• Verify all stations are operational and active.

• Perform a valve test and document any stations showing:

  • Shorts

  • No-connects

  • Other electrical or communication issues

• Review the Alerts screen and verify that no active alerts exist.

• If alerts are present, the CONTRACTOR shall:

  • Troubleshoot and resolve issues where possible, and/or

  • Contact HydroPoint Contractor Support for guidance.

• Confirm the controller remains activated and online after testing.

4. Wet Check Documentation Requirements

The CONTRACTOR shall document all observed deficiencies within the applicable Wet Check Survey in SiteManager.

At minimum, the following issues must be recorded (as applicable) for each station:

• Mainline break

• Lateral line break

• Broken head (include brand and size)

• Clogged nozzle

• Blocked head (include brand and size; note if a taller head is required)

• Over-spraying heads

• Valve/electrical issues

Any additional issues observed shall be documented within the notes section of the Wet Check Survey and supported with photographs.

5. Project Administration

5.1 Work Orders

After this Scope of Work has been signed and accepted by the CONTRACTOR, and prior to the start of field work, the HydroPoint Project Manager will issue a Work Order for each site.

Each Work Order shall include:

• Site location and details

• Number of stations and/or controllers expected

• Timing requirements and scheduling constraints

• Pricing details for the assigned work

Any adjustments to the scope of work, whether initiated by HydroPoint or due to site conditions discovered before or during inspection, must be authorized through an amended or additional Work Order, as determined by the Project Manager. All adjustments must be communicated in writing.

5.2 Pricing

Pricing for this project shall be based on the pricing schedule included within each Work Order.

Any expense outside the pricing schedule must be submitted to and approved by the HydroPoint Project Manager prior to execution.

5.3 Invoicing

Invoices shall be submitted to:
apbilling@hydropoint.com
(Include the HydroPoint Project Manager in copy.)

Invoice approval is subject to verification of work completed and HydroPoint’s receipt of a valid, fully submitted Wet Check Survey in SiteManager.

Payment terms are NET 30 from the date of invoice approval.

Invoices must reference the applicable Work Order number(s). Invoices submitted without Work Order references will not be processed for payment.

Invoices must include the following minimum details:

• HydroPoint Work Order number

• Job/Project name

• Dates of field work performed

• Line-item breakdown of activities and quantities

• Comments and notes supporting the work performed

Invoices must be submitted within three (3) business days after completion of work for the applicable site(s). The CONTRACTOR may submit partial invoices as individual sites are completed.

Example Invoice:

6. HydroPoint Professional Services Support

The HydroPoint Professional Services Team may be reached at:
707-285-3250

• Select Option 1 for the Project Management Team

• Select Option 2 for WeatherTRAK Installation Support

7. Schedule Changes

The CONTRACTOR shall notify the HydroPoint Project Manager as soon as a schedule change is identified.

This includes any change to planned field work timing, including early arrivals, rescheduling, or delays caused by weather, traffic, staffing, or personal issues. Timely communication is required so HydroPoint may notify the Customer as needed.

8. Code of Conduct and Safety Standards

While on site, the CONTRACTOR is representing HydroPoint as a Certified Service Provider and is expected to maintain professional conduct at all times.

The CONTRACTOR shall:

• Dress appropriately and maintain professional behavior.

• Keep work areas tidy and organized.

• Refrain from radios, inappropriate language, spitting, or offensive clothing.

• Interact respectfully with customers, tenants, and site personnel.

• Avoid negative commentary regarding system condition or prior maintenance.

If unsafe or non-code-compliant conditions are discovered, the CONTRACTOR shall:

• Notify the site manager immediately.

• Record the condition, the individual notified, and relevant details within the Wet Check Survey in SiteManager.

• Escalate unsafe conditions to the HydroPoint Project Support Team upon discovery.

As applicable, the CONTRACTOR shall use safety cones to mark work areas and prevent public access. The CONTRACTOR shall avoid creating trip hazards and ensure all debris and trash are removed and disposed of properly before leaving the site.

The CONTRACTOR shall ensure all employees or subcontractors working under their direction comply with this Code of Conduct and any applicable Customer Safety Standards.

9. Deliverables

The CONTRACTOR shall provide the following deliverables for each assigned Work Order site:

• A completed and submitted Wet Check Survey in SiteManager.

• Photographs documenting all identified deficiencies.

• Confirmation that the controller is programmed and online.

• Station naming completed as required.

• Station location and asset mapping completed as required.

• Documentation of required and recommended repairs.

• Any additional notes, photos, or supporting information requested by HydroPoint.