Last Updated: 2/17/2026
1. Project Overview and Objectives
The objective of this project is to perform a wet check inspection of the irrigation system in order to identify, document, and report irrigation issues. The collected information will enable HydroPoint to provide the Customer with a complete and comprehensive list of required and recommended repairs.
2. Scope of Work
2.1 Station Inspection Report (Wet Check) Completion
The CONTRACTOR shall complete a wet check inspection using HydroPoint’s Station Inspection Report, which is submitted electronically through Cognito Forms.
The Station Inspection Report shall be accessed via mobile device at:
www.hydropoint.com/psforms
Select Station Inspection Report, or access directly via:
https://www.cognitoforms.com/HydroPoint/stationinspectionreportwetcheck
The CONTRACTOR shall:
Pressurize the irrigation system as required to operate stations.
Perform a system-wide inspection, operating the irrigation system station-by-station.
Observe and document station performance, coverage, and visible deficiencies.
Record all findings directly in the Cognito Station Inspection Report.
Photograph all identified deficiencies and upload photos within the report.
Complete all required fields prior to submission.
Submit the completed Station Inspection Report immediately upon completion of the wet check.
2.2 Controller Programming and Setup
The CONTRACTOR shall verify controller functionality and program the controller according to HydroPoint standards.
2.2.1 Confirm Controller Connectivity
The CONTRACTOR shall confirm the controller is activated and communicating online.
Programming should be completed using the WeatherTRAK Mobile App whenever possible. Programming may also be performed via the controller interface if required. Reference documentation may be found in the WeatherTRAK Controller User Guide.
2.2.2 Controller Setup Requirements
Using the WeatherTRAK Mobile App, the CONTRACTOR shall complete the following:
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Complete initial controller setup, including:
Date and time
Time zone
Maximum active stations
Master valve configuration (if applicable)
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Configure irrigation schedules including:
Water day patterns
Start times
Water windows
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Program the WeatherTRAK controller in Automated Mode by:
Setting each station to AUTO
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Entering station details from Program Worksheets, including:
Sprinkler type
Soil type
Plant type
Sun exposure
Slope
Precipitation rate (adjustable)
Root depth (adjustable)
Name all stations using location-based descriptions, incorporating building names, street names, and/or directional coordinates as applicable.
2.3 Asset Mapping and Geolocation Pin Placement
The CONTRACTOR shall place geolocation pins within the WeatherTRAK Mobile App for the following assets (as applicable):
Controller
Rain Sensor
Backflow
Master Valve
Flow Sensor (FS/MV where applicable)
The CONTRACTOR shall also place geolocation station pins for each irrigation station.
2.3.1 Station Pin Placement Process
To place station pins, the CONTRACTOR shall:
Navigate to the Site List page and select the Site.
Navigate to the Controller List page and select the Controller.
Select a Station from the station list.
Select the orange Place button at the top of the Station Programming page.
Drag the Station Location asset to the correct location on the site map.
Select the green checkmark Confirm button to place the asset.
Confirm the Asset Details page reflects the correct controller and station assignment.
Add photos if required.
Select Save and repeat for each station.
General asset mapping explanation video:
3. System Testing Requirements
Upon completion of controller programming and station setup, the CONTRACTOR shall test system operation to confirm proper performance.
The CONTRACTOR shall:
Verify all stations are operational and active.
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Perform a valve test and document any stations showing:
Shorts
No-connects
Other electrical or communication issues
Review the Alerts screen and verify that no active alerts exist.
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If alerts are present, the CONTRACTOR shall:
Troubleshoot and resolve issues where possible, and/or
Contact HydroPoint Contractor Support for guidance.
Confirm the controller remains activated and online after testing.
4. Wet Check Documentation Requirements
The CONTRACTOR shall document all observed deficiencies within the Station Inspection Report (Cognito Form).
At minimum, the following issues must be recorded (as applicable) for each station:
Mainline break
Lateral line break
Broken head (include brand and size)
Clogged nozzle
Blocked head (include brand and size; note if a taller head is required)
Over-spraying heads
Any additional issues observed shall be documented within the notes section of the Station Inspection Report and supported with photographs.
5. Project Administration
5.1 Work Orders
After this Scope of Work has been signed and accepted by the CONTRACTOR, and prior to the start of field work, the HydroPoint Project Manager will issue a Work Order for each site.
Each Work Order shall include:
Site location and details
Number of stations and/or controllers expected
Timing requirements and scheduling constraints
Pricing details for the assigned work
Any adjustments to the scope of work, whether initiated by HydroPoint or due to site conditions discovered before or during inspection, must be authorized through an amended or additional Work Order, as determined by the Project Manager. All adjustments must be communicated in writing.
5.2 Pricing
Pricing for this project shall be based on the pricing schedule included within each Work Order.
Any expense outside the pricing schedule must be submitted to and approved by the HydroPoint Project Manager prior to execution.
5.3 Invoicing
Invoices shall be submitted to:
apbilling@hydropoint.com
(Include the HydroPoint Project Manager in copy.)
Invoice approval is subject to verification of work completed and HydroPoint’s receipt of a valid, fully submitted Station Inspection Report through Cognito.
Payment terms are NET 30 from the date of invoice approval.
Invoices must reference the applicable Work Order number(s). Invoices submitted without Work Order references will not be processed for payment.
Invoices must include the following minimum details:
HydroPoint Work Order number
Job/Project name
Dates of field work performed
Line-item breakdown of activities and quantities
Comments and notes supporting the work performed
Invoices must be submitted within three (3) business days after completion of work for the applicable site(s). The CONTRACTOR may submit partial invoices as individual sites are completed.
Example Invoice:
6. HydroPoint Professional Services Support
The HydroPoint Professional Services Team may be reached at:
707-285-3250
Select Option 1 for the Project Management Team
Select Option 2 for WeatherTRAK Installation Support
7. Schedule Changes
The CONTRACTOR shall notify the HydroPoint Project Manager as soon as a schedule change is identified.
This includes any change to planned field work timing, including early arrivals, rescheduling, or delays caused by weather, traffic, staffing, or personal issues. Timely communication is required so HydroPoint may notify the Customer as needed.
8. Code of Conduct and Safety Standards
While on site, the CONTRACTOR is representing HydroPoint as a Certified Service Provider and is expected to maintain professional conduct at all times.
The CONTRACTOR shall:
Dress appropriately and maintain professional behavior.
Keep work areas tidy and organized.
Refrain from radios, inappropriate language, spitting, or offensive clothing.
Interact respectfully with customers, tenants, and site personnel.
Avoid negative commentary regarding system condition or prior maintenance.
If unsafe or non-code-compliant conditions are discovered, the CONTRACTOR shall:
Notify the site manager immediately
Record the condition, the individual notified, and relevant details within the Station Inspection Report
Escalate unsafe conditions to the HydroPoint Project Support Team upon discovery
As applicable, the CONTRACTOR shall use safety cones to mark work areas and prevent public access. The CONTRACTOR shall avoid creating trip hazards and ensure all debris and trash are removed and disposed of properly before leaving the site.
The CONTRACTOR shall ensure all employees or subcontractors working under their direction comply with this Code of Conduct and any applicable Customer Safety Standards.
9. Deliverables
The CONTRACTOR shall provide the following deliverables for each assigned Work Order site:
A completed and submitted Station Inspection Report (Cognito Form)
Photographs documenting all identified deficiencies
Confirmation that the controller is programmed and online
Station naming and asset mapping completed as required